Personalauswahl

Opinion of 5 June 2009 on the notification for prior checking regarding the "Application for administering traineeships" (Case 2008-485)

The European Commission has a department responsible for administering the procedures for selecting and recruiting Commission trainees.

The EDPS has examined the processing of personal data under these procedures and has concluded that the processing operation does not appear to involve any breach of the provisions of Regulation (EC) No 45/2001, provided that certain recommendations are followed, in particular that the department responsible reassesses the categories of data stored and their respective storage periods, verifies on a case-by-case basis that the data transfer is necessary and that only relevant data are transferred, and guarantees the right of access to evaluations carried out as part of the process for recruiting trainees.

Opinion of 18 May 2009 on a notification for prior checking regarding trainee applications and recruitment (Case 2008-730)
The prior check concerned the processing of personal data in the collection of trainee selection and recruitment. The EDPS examined the processing in the light of the legal requirements of Regulation (EC) 45/2001 and concluded that there was no breach of the Regulation provided certain recommendations are taken into account and notably as concerns requests made to the medical service in case of requests for a disability allowance by the trainees. The Personnel and Budget Sector should limit its request to the medical service to disability related data which is strictly necessary for making a decision about the needs of the trainee and the amount of the additional grant to be supplied to disabled trainees and persons in charge of handling that data in the Personnel sector should be made aware that they are processing sensitive information and they should respect the confidentiality requirement.

Opinion of 7 May 2009 on notifications for prior checking of certain Community agencies concerning the "Staff recruitment procedures" (Case 2009-287)

Answer to a notification for prior checking relating to personal files at the European Centre for Disease Prevention and Control (Case 2009-073)

Avis du 27 avril 2009 sur la notification de contrôle préalable concernant les procédures de sélection des experts nationaux détachés (Dossier 2008-747)

FRA organises and manages the selection process of national experts for secondment in order to select the best suited candidates for a particular position. In order to select the best suited candidates, applicants have to follow various procedures (eligibility tests, interviews, etc). Such procedures entail the collection and further processing of candidates' personal data for the purposes of evaluating their competences for a given position.

In his opinion, the EDPS concluded that FRA has substantially followed all the principles of the Regulation. Nevertheless the EDPS recommended, among others, that FRA:

• Clarifies the conservation period taking into account the recommendations provided in the Opinion;
• Sets up a procedure for data subject’s access to personal data, including assessment notes of the selection board, within the limits described in the Opinion;
• Includes a link to the full privacy statement in FRA Web site in the section/notice dedicated to National Experts which they have to access when they complete the on-line application forms;
• Amends the privacy statement as recommended in the Opinion.