Privacy in the EU Institutions

Opinion of 1 April 2008 on a notification for prior checking on part time requests (Case 2007-500)
The European Medicines Agency (EMEA) manages part-time applications of the staff. The data processing operations are both automated and manual. A staff member fills in a form which is collected in hard copies and subsequently the data of each staff member are entered in the COMPEL Database. Data subjects include temporary and contractual agents at the EMEA. In exceptional circumstances, the family members of staff can also be concerned.

The EDPS has issued an opinion concerning part time requests in EMEA. The EDPS concludes that on a general basis the procedure complies with the principles established in the data protection regulation. However the EDPS did make some recommendations mainly as concerns the need to modify the "Personal Data Access Request Form", to amend the information provided in the data protection declaration as well as to remind all EMEA internal recipients of their obligation not to use the data for any further purpose beyond the purposes communicated to the data subjects.

Answer to a notification for prior checking on the staff management at JRC-ITU in Karlsruhe (Case 2008-151)

Opinion of 17 March 2008 on the notification for prior checking on data processing in connection with retirement without reduction of pension rights (Case 2007-579)

The purpose of the processing carried out by the Court of Justice is the implementation of the annual exercises for early retirement without reduction of acquired pension rights (application procedure and procedure for determining persons eligible for such retirement conditions).

The recommendations made by the EDPS mainly concern the following aspects: data storage, the information given to data subjects, and their rights of access and rectification, which also extend to the data subjects' family members.

Opinion of 13 March 2008 on the notification for prior checking regarding the "recruitment of temporary staff" (Case 2007-323)