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Privacy in the EU Institutions

Regulation (EU) 2018/1725 lays down the data protection obligations for the EU institutions, bodies and agencies when they process personal data and develop new policies. This regulation also defines the obligations of the EDPS, including his role as an independent supervisory authority of EU institutions and bodies when they process personal data, and to advise on policies and legislation which affect privacy and cooperate with similar authorities to ensure consistent data protection.

 

 

 

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26
Oct
2007
Opinions Prior Check and Prior Consultations

National experts - EMEA

Opinion of 26 October 2007 on a notification for prior checking regarding national expert's expression of interest (Case 2007-423)

The European Medicines Agency (EMEA) collects expressions of interest from national experts to be seconded to the institution. The processing in this framework implies operations such as collection, organisation, storage, consultation and distribution of CVs in order to set up a reserve list of potential candidates. A curriculum vitae must be attached to the applications. The applications received are used for selecting suitable candidates.
On the facts, the collection and further processing of personal data of job applicants is carried out in the legitimate exercise of EMEA's activities and authority. An EMEA Executive Director's Decision laying down the rules on the secondment of national experts constitutes the legal basis of the processing operation.
After examination of EMEA's notification EDPS concludes there is no reason to believe that there is a breach of the provisions of Regulation 45/2001. However, EDPS recommends EMEA should:
  • if candidates include data which are irrelevant and excessive in relation with the purposes of the processing, EMEA has to make sure that they are deleted in the most appropriate way.
  • publish the Executive Director's Decision on the adoption of implementing rules relating to the protection of individuals with regard to the processing of personal and the free movement of such data of 12 June 2007 on its website,
  • adopt and publish a specific policy statement concerning this processing operation which should refer to all the provisions of Article 11.
Available languages: English, French
Topics
Privacy in the EU Institutions
Procurements, Grants, Experts
19
Oct
2007
Opinions Prior Check and Prior Consultations

Mutual assistance exchanges - OLAF

Opinion of 19 October 2007 on a notification for prior checking on mutual assistance exchanges (Case 2007-202)

OLAF assists competent authorities in the Member States of the EU referred to in Council Regulation (EC) 515/97 in preventing, investigating and prosecuting violations of customs or agricultural legislation and to enhance the effectiveness of the cooperation among Member States and between them and the European Commission. For this purpose, competent authorities of Member States communicate and exchange anti-fraud information with each other and with the Commission [OLAF]. Anti-fraud information is also exchanged with Third countries under Mutual Assistance Agreements. These exchanges are made by means of the mailing applications of OLAF Anti-Fraud Information System (AFIS) and are organised via the use of screens, called modules, which are designed to cover a specific type of information regarding a particular area of movement of goods and/or means of transport. Three main categories of stakeholders are involved in the processing operation whose personal data therefore are processed: the persons concerned by the investigation or prosecution, the providers of information to the system and the recipients of the information (both of these latter can be OLAF agents or individuals in Member States authorities). The personal data processed concerns identification data, professional data, financial data, case involvement and criminal record data.
 

After examining the details of the processing operation, the EDPS made several recommendations, which concern, among others, the data quality principle, transfers of personal data, right of access and rectification and the restriction of those rights and the information that should be supplied to data subjects.

Available languages: English, French
Topics
Privacy in the EU Institutions
Investigations