31
Aug
2007
Diplomatic registration document - EMEA
Answer to a notification for prior checking on the diplomatic registration document (Case 2007-497)
Available languages: English, French
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Privacy in the EU Institutions
Regulation (EU) 2018/1725 lays down the data protection obligations for the EU institutions, bodies and agencies when they process personal data and develop new policies. This regulation also defines the obligations of the EDPS, including his role as an independent supervisory authority of EU institutions and bodies when they process personal data, and to advise on policies and legislation which affect privacy and cooperate with similar authorities to ensure consistent data protection.
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3
Aug
2007
Staff assessment - Ombudsman
Opinion of 3 August 2007 on the notification for prior checking regarding staff assessment (Case 2007-406)
The appraisal procedure is a processing operation intended to evaluate the ability, efficiency and conduct of the statutory personnel in line with Article 43 of the Staff Regulations and Article 15.2 of the Conditions of employment of other servants of the EC.
In his prior checking opinion, the EDPS basically approved the new procedure as foreseen by the European Ombudsman (that shall replace the current procedure dating of 2001). However, the EDPS made some recommendation, in particular concerning the storage of the appraisal reports in the personal files, as well as the information to be provided to the persons concerned.
Available languages: English, French
3
Aug
2007
Medical records and time management - European Investment Bank
Opinion of 3 August 2007 on a notification for prior checking on the modification of the data processing operations concerning "gestion du temps" and "medical records" (Case 2007-373)
In order to monitor staff health and with a focus on early prevention of health risks, it is planned that the physician at the Occupation Health Centre (OHC) of the EIB would have access to all data related to uncertified sick leave kept in the "time management" tool. Leaves without medical certificates can last up to a maximum of three consecutive days, and at present no data relating to them are accessible by the physician.
In his opinion, the EDPS expressed that the EIB would be in breach of certain provisions of the Regulation (lawfulness of the processing, data quality principle, processing of special categories of data) unless it ensures that staff members are requested to provide their freely given, unambiguous consent to the OHC physician's access to data regarding their uncertified medical leave. When requesting consent, it must be ensured that the staff member clearly understands that consent can be withheld or subsequently withdrawn at any time, without any justification, and with no adverse consequences. It must also be made clear that providing this information will only serve the purposes of prevention.
Available languages: English, French
31
Jul
2007
Trainee recruitment - Parliament
Opinion of 31 July 2007 on a notification for prior checking on Trainee Recruitment (Case 2007-208)
The purpose of the processing is to recruit trainees to contribute to the European education and vocational training of citizens and give them an insight into the way the Institution functions. Parliament offers several options for traineeships within its Secretariat, to provide opportunities for vocational training and for learning more about what the European Parliament is and does. The traineeships may be paid or unpaid and include a general option and a journalism option.
In his Opinion the EDPS has recommended various actions in order to ensure that the data processing fully complies with Regulation (EC) No 45/2001. In particular, among others, the EDPS has recommended certain periods for retaining different types of data about the trainee that the data controller must adopt and that the trainee is kept informed of these periods. He has also recommended that it would be good practice to ensure that recipients are reminded when they receive the personal data of candidates that they should not use the data for any further purposes beyond that of trainee recruitment.
Available languages: English, French
31
Jul
2007
Recruitment of translation trainees - Parliament
Opinion of 31 July 2007 on a notification for prior checking on the recruitment of translation trainees (Case 2007-324)
The purpose of the processing is to recruit translation trainees to contribute to the European education and vocational training of citizens and give them an insight into the way the Institution functions. Parliament offers several options for translation traineeships within its Secretariat, to provide opportunities for vocational training and for learning more about what the European Parliament is and does.
In his Opinion the EDPS has recommended various actions in order to ensure that the data processing fully complies with Regulation (EC) No 45/2001. In particular, among others, the EDPS has recommended certain periods for retaining different types of data about the trainee that the data controller must adopt and that the trainee is kept informed of these periods. He has also recommended that it would be good practice to ensure that recipients are reminded when they receive the personal data of candidates that they should not use the data for any further purposes beyond that of recruitment of translation trainees.
Available languages: English, French