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Privacy in the EU Institutions

Regulation (EU) 2018/1725 lays down the data protection obligations for the EU institutions, bodies and agencies when they process personal data and develop new policies. This regulation also defines the obligations of the EDPS, including his role as an independent supervisory authority of EU institutions and bodies when they process personal data, and to advise on policies and legislation which affect privacy and cooperate with similar authorities to ensure consistent data protection.

 

 

 

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14
May
2007
Opinions Prior Check and Prior Consultations

Verification of telephone bills - Ombudsman

Opinion of 14 May 2007 on a notification for prior checking on verification of telephone bills (Case 2007-137)

The telephones used by staff members of the European Ombudsman may only be used for professional purposes. Private use is not permitted. When the costs linked to a certain extension number exceed the 50€ limit, a verification procedure is initiated. It commences with an interview with the staff member concerned. He/she is invited to justify the costs and show that they were linked to his/her official tasks. If this is established, the verification procedure comes to an end. If, however, the costs are stemming from private use, the staff member will be reminded that private use is not permitted and may even face disciplinary procedure.
 

In his opinion the EDPS basically approved the procedure as foreseen by the European Ombudsman. Nevertheless, he recommended that specific rules should be drawn up on the procedure which would - along with Article 37 of the Regulation (EC) No 45/2001 - constitute a more concrete legal basis for the processing. Further recommendations were made concerning the information to be given to the data subjects and on the retention period of traffic and billing data.

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