7
May
2007
Common Conservation List (CCL)
Comments on the draft Common Conservation List (CCL)
Available languages: English, French
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Privacy in the EU Institutions
Regulation (EU) 2018/1725 lays down the data protection obligations for the EU institutions, bodies and agencies when they process personal data and develop new policies. This regulation also defines the obligations of the EDPS, including his role as an independent supervisory authority of EU institutions and bodies when they process personal data, and to advise on policies and legislation which affect privacy and cooperate with similar authorities to ensure consistent data protection.
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4
May
2007
FIDE database - OLAF
Answer to a notification for prior checking on the FIDE database (Customs Files Identification Database) (Case 2007-178)
Available languages: English, French
2
May
2007
Stress at work - OHIM
Opinion of 2 May 2007 on a study on stress at work (Case 2006-520)
In order to comply with Spanish Law OHIM is launching a study designed at assessing stress at work. One phase of this study consists in the design and launching of a survey on stress at work, on a voluntary and anonymous basis, in the form of a questionnaire and interviews with staff members. This questionnaire is designed by an external consulting company (MAPFRE).
The results of the questionnaires and interviews will be analysed per post and task and will lead to the drawing up of graphs and comparative tables per department and at a global level made available to the Occupational Risk Prevention Sector, the Staff Committee and the Management Committee of the OHIM.
In his opinion, the EDPS has held that although designed to process data on an anonymous basis, the processing operation could involve the processing of personal data in the terms of Regulation 45/2001. Some of the data requested in the questionnaire, notably the age of the person, the sex, the number of years spent at the OHIM and the department to which the person belongs, together with additional information on a person's social and family life, health, working and employment conditions, and taking into account the size of the agency and of some of the departments under analysis, imply that quite a few respondents must be considered as reasonably identifiable, in any case for those involved in the OHIM. In this respect therefore, the EDPS considers that the principles and obligations provided for in Regulation 45/2001 should apply.
The EDPS has recommended that the controller make use of Article 20 §2 to limit the rights laid down in Articles 13 to 16 of the Regulation as regards the questionnaire to be filled in on the Websurveyor as the data are "kept in personal form for a period which does not exceed the period necessary for the sole purpose of compiling statistics". Providing the data subjects with a right of access to the data notably implies that the controller should be able to trace the questionnaire according to the identity of the person and this is something the EDPS would like to avoid so as to ensure the anonymity of the persons concerned.
To avoid identification of staff filling in the questionnaire, the EDPS further recommends that the box for free text is removed so as to avoid that staff members introduce data leading to their identification.
2
May
2007
2006 Annual Report - Time for the EU administration to show data protection compliance
During his third year of activities, the EDPS continued to invest in the establishment of an advanced data protection culture within the EC institutions and bodies. Since 2004, almost 150 prior checks of risky processing systems and 25 opinions on proposals for new legislation have been issued. It is now time for the EDPS to broaden his supervisory activities and start to inspect and measure results.
Full text of the Annual Report:
Available languages: Czech, Danish, German, Estonian, Greek, English, Spanish, French, Italian, Latvian, Lithuanian, Hungarian, Dutch, Polish, Portuguese, Slovak, Slovenian, Finnish, Swedish
Summary:
Available languages: Bulgarian, Czech, Danish, German, Estonian, English, French, Italian, Latvian, Lithuanian, Hungarian, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Finnish, Swedish
30
Apr
2007
Welfare assistance - Parliament
Opinion of 30 April 2007 on a notification for prior checking regarding "Welfare assistance and guidance in the event of dependance" (Case 2006-269)
The European Parliament assists its staff and their families with personal and family problems, problems of dependence, and difficulties of any other type. Assistance takes the form of economic aid (aid for disabled persons, home help, loans and gifts). The institution's social services also provide individuals and families with information, advice and guidance to help them adjust better and to respond to their economic, social and cultural needs.
In order to comply with Regulation (EC) No 45/2001, the Parliament must implement the recommendations of the EDPS regarding the information to be given to data subjects, data storage, the rights of access and rectification accorded to data subjects, data quality (data must be adequate, relevant and not excessive), and the transfer of data between the institution's social services and external agencies.
Available languages: English, French